League of Conservation Voters

Job Openings

Development Assistant

Title: Development Assistant                                                  Status: Non-Exempt

Reports To:  Director of Database Management and Development Operations

Positions Reporting To This Position:  None          

General Description:

The Development Assistant supports the operations of the Development Division, including database management, gift processing and acknowledgements, financial reporting and reconciliation, and providing administrative support to the major donor personal solicitation, mail, and joint fundraising programs.

Responsibilities:

• Work with Finance Division to process incoming mail, log checks, code high donor gifts, grants and bundling checks, and process major donor credit card donations.
• Produce daily high donor reports and events revenue reports.
• Ensure correct tracking and allocation of donations.
• Draft and produce all major donor, grants, and special event acknowledgements. Update acknowledgement language as necessary.
• Ensure compliance with FEC regulations and division business practices.
• Support the Director of Database Management and Development Operations with routine database maintenance and special data projects.
• Make updates to donor database as requested or noted in returned mail from all programs.
• Assist the Major Gifts Program Coordinator with production of major donor mailings, by merging the letters and response devices, printing all mailing pieces or working with an outside vendor to get all pieces printed, organizing the assembling and mailing of the packages, creating mail source codes and updating the database promotions.
• Process all Development Division invoices in accordance with budget specifications.
• Complete expense reports for the Senior Vice President for Development and submit expense reports for Major Gift Officers.
• Manage the low-dollar acknowledgement process with an outside vendor.
• Assist the Director of Foundation Relations with workplace giving program applications.
• File donor correspondence (copies of acknowledgment letters and donation materials).
• Maintain and update all major donor packet materials in the appropriate folder on the Development drive; oversee inventory of printed materials, including sending pieces to remote Major Gift Officers.
• Maintain Development Division drive; organize, update and purge on a regular basis.
• Conduct research on current and prospective donors, prepare donor briefings, and assemble donor packets for meetings.

• Prepare bi-weekly Development Division Meeting Agenda.
• Work with the Major Gifts Program Coordinator to set up the quarterly Environmental Majority Council conference calls.
• Provide program support to collaborative fundraising efforts.
• Maintain division supplies including packet materials, letterhead, and stamps.
• Assist the Director of Database Management and Development Operations in managing the list exchange program with the state leagues; assist with other list coordination and reporting as needed.
• Work with Senior Vice President for Development to arrange travel reservations and lodging, as needed.
• Provide administrative and program support to the Senior Vice President for Development as needed.
• Provide administrative and logistical support to Development Division.

Qualifications:

·         Education:  College degree required.

·         Work experience: Experience working in a non-profit, political organization or campaign desirable; database experience preferred.

·         Skills: Good written and oral communications skills, excellent skills in word processing and spreadsheets (Windows, Microsoft Word, and Excel required, PowerPoint preferred), and familiarity with phone systems.  Attentive to details, and adept at maintaining systems for easy access to information and data.

·         Capabilities:  Solid judgment; critical thinking skills; a sense of teamwork and community; ability to handle multiple tasks and work for several people; highly organized; commitment to environmental protection and mission of LCV.

·         Conditions: Able to work occasional overtime to get the job done.

To Apply: 

Send cover letter, resume and salary requirements to hr@lcv.org with "Development Assistant" in the subject line by March 14, 2011, or mail to League of Conservation Voters, Attn: Human Resources, 1920 L Street NW, Suite 800, Washington, DC 20036. No phone calls please.

The League of Conservation Voters is an equal opportunity employer.